Privacy Policy

Effective Date: 3/1/2026

Summit Court Academy respects your privacy and is committed to protecting the personal information you provide when registering for programs, purchasing academy services or merchandise, communicating with us, or using our website and related platforms.

By using Summit Court Academy services, registering for programs, or submitting information to us, you agree to the terms of this Privacy Policy.

1. Information We Collect

Summit Court Academy may collect personal information from participants, parents, guardians, customers, and website visitors, including but not limited to:

Participant name
Parent or guardian name
Email address
Phone number
Mailing address
Date of birth or age of participant
Program registration details
Skill level or tennis experience
Emergency contact information
Medical notes or allergy information voluntarily provided
Payment and billing information
Photos, videos, or media captured during academy activities
Website usage information, such as pages visited or forms submitted

We only collect information that is reasonably necessary to operate academy programs, communicate with families, process registrations, manage safety, and improve our services.

2. How We Use Your Information

Summit Court Academy may use collected information to:

Process program registrations and payments
Communicate schedules, updates, cancellations, and academy announcements
Place participants in appropriate programs or skill levels
Manage attendance, rosters, and participant safety
Contact parents, guardians, or emergency contacts when necessary
Provide customer service and respond to questions
Promote academy programs, events, and community activities
Improve our website, services, and participant experience
Maintain internal records
Comply with legal, tax, accounting, or safety obligations

3. Payment Information

Payment information may be collected and processed through third-party payment processors, website platforms, registration platforms, or merchant service providers.

Summit Court Academy does not intentionally store full credit card numbers or sensitive payment credentials unless required through a secure third-party platform. Payment processing is subject to the privacy and security policies of the payment provider used at the time of purchase.

4. Children’s Privacy

Summit Court Academy provides tennis programs for youth participants. Personal information related to minor participants should be submitted only by a parent or legal guardian.

We collect information about minor participants only as needed to manage registration, participation, safety, communication, and academy operations.

Parents or guardians may contact Summit Court Academy to request review, correction, or removal of their child’s personal information, subject to reasonable operational, legal, or recordkeeping requirements.

5. Photography, Video, and Media Use

Summit Court Academy may photograph or record participants during programs, clinics, camps, tournaments, lessons, events, or other academy activities.

Photos and videos may be used for academy-related purposes, including:

Website content
Social media posts
Promotional materials
Flyers and printed materials
Educational or training content
Community updates
Sponsor or donor communications

No compensation will be provided for the use of academy-related photos or videos.

Parents or guardians who do not want their child photographed or recorded should notify Summit Court Academy in writing before participation.

6. How We Share Information

Summit Court Academy does not sell personal information.

We may share information only when reasonably necessary, including with:

Coaches, instructors, volunteers, or academy staff
Facility partners or event hosts
Registration, payment, website, email, or communication service providers
Emergency medical personnel, if needed
Legal, accounting, insurance, or compliance advisors
Sponsors or partners only when appropriate and not involving sensitive personal information
Government authorities if required by law

Any third-party service providers are expected to use personal information only for the purpose of providing services to Summit Court Academy.

7. Communication Preferences

By registering, purchasing, or submitting contact information, you agree that Summit Court Academy may contact you by email, phone, text message, or other communication methods regarding:

Program updates
Schedule changes
Weather cancellations
Payment or registration matters
Academy news
Special events or opportunities

You may request to stop receiving promotional communications at any time. However, we may still send important administrative, safety, registration, or payment-related messages.

8. Website and Technology Use

Our website or registration platforms may collect basic technical information such as browser type, device information, IP address, pages visited, form submissions, and general usage activity.

This information may be used to improve website performance, understand visitor activity, prevent misuse, and improve user experience.

Our website or third-party platforms may use cookies or similar technologies. You may adjust your browser settings to limit or block cookies, though some website features may not function properly.

9. Data Security

Summit Court Academy takes reasonable steps to protect personal information from unauthorized access, loss, misuse, or disclosure.

However, no method of internet transmission, electronic storage, website platform, email, or payment system is completely secure. By submitting information, you acknowledge that Summit Court Academy cannot guarantee absolute security.

10. Data Retention

Summit Court Academy may retain personal information for as long as reasonably necessary to:

Operate academy programs
Maintain registration and payment records
Communicate with families
Comply with legal, tax, insurance, or accounting requirements
Resolve disputes
Enforce academy policies

When information is no longer needed, we may delete, archive, or securely dispose of it.

11. Accessing or Updating Your Information

Parents, guardians, participants, or customers may contact Summit Court Academy to request access to, correction of, or deletion of personal information.

Requests will be reviewed and handled within a reasonable time, subject to legal, operational, safety, and recordkeeping requirements.

12. Third-Party Links and Platforms

Summit Court Academy may use or link to third-party websites, payment processors, registration systems, social media platforms, email tools, or other services.

We are not responsible for the privacy practices, content, or security of third-party websites or platforms. Users should review the privacy policies of those third parties before submitting information.

13. Donations and Sponsorships

If you make a donation, pledge, sponsorship payment, or other contribution to Summit Court Academy, we may collect information necessary to process the contribution, maintain records, communicate with you, and recognize support when appropriate.

Sponsor or donor recognition may include names, business names, logos, or contribution levels unless otherwise requested in writing.

14. Policy Updates

Summit Court Academy may update this Privacy Policy at any time. Any changes will become effective when posted, distributed, or otherwise made available.

Continued use of Summit Court Academy services after changes are posted means you accept the updated Privacy Policy.

15. Contact Information

For questions about this Privacy Policy or to request changes to personal information, please contact:

Summit Court Academy
Email: Coach@summitcourtacademy.com
Phone: 870-805-0093

Mailing Address: 188 Lazenby St

16. Acknowledgment

By registering for programs, purchasing academy services or merchandise, submitting information, or participating in Summit Court Academy activities, you acknowledge that you have read and understood this Privacy Policy.